Item # | Deliverable or Action Item | Start Date | Due Date | Responsible person | Status or comments | |
1.0 | Project Preparation | March 3, 2014 | March 28, 2014 | All | 100% | |
1.1 | Review Conference Project | March 3, 2014 | March 7, 2014 | All | 100% | |
1.2 | Job Application | March 3, 2014 | March 7,2014 | All | 100% | |
1.3 | Cover Letter and Article Review | March 18, 2014 | March 21, 2014 | All | 100% | |
1.4 | Interviews | March 18, 2014 | March 21, 2014 | All | 100% | |
1.5 | Individual Proposals | March 18, 2014 | March 21, 2014 | All | 100% | |
2.0 | Project Plan | March 31, 2014 | May 9, 2014 | All | 100% | |
2.1 | Submit team minutes of meeting | March 31, 2014 | April 4, 2014 | All | 100% | |
2.2 | Ensure roles and responsibilites are understood by team members | April 4, 2014 | April 7, 2014 | PM | 100% | |
2.3 | Come up with a informal workshop name | April 4, 2014 | April 7, 2014 | PM | 100% | |
2.4 | Make a wiki page for the workshop | April 4, 2014 | April 7, 2014 | PM | 100% | |
2.5 | Individual Project Plans | April 7, 2014 | April 11, 2014 | All | 100% | |
2.6 | Sumbit WS Plans and Conference Plan | April 14, 2014 | April 17, 2014 | PM & PD | 100% | |
2.7 | Submit Final Management deliverables | April 14, 2014 | April 17, 2014 | PM & PD | 100% | |
2.8 | Submit Final WS and Conference Plan | April 17, 2014 | April 22, 2014 | PM & PD | 100% | |
2.9 | Meet with Project Director | April 22, 2014 | April 25, 2014 | PM | 100% | |
2.1 | Track key action items and update plans | April 25, 2014 | May 9, 2014 | PM | 80% | |
3.0 | Marketing | April 22, 2014 | May 2, 2014 | |||
3.1 | Provide a logo and material for workshop | April 22, 2014 | April 24, 2014 | MM | 100% | |
3.2 | Complete minutes of meeting | April 22, 2014 | April 28, 2014 | MM | 100% | |
3.3 | Create a twitter account and hashtag for the workshop | April 22, 2014 | April 23, 2014 | MM & TM | 50% | |
3.4 | Create a website for the workshop | April 22, 2014 | April 25, 2014 | MM & TM | 40% | |
3.5 | Provide a marketing plan | April 22, 2014 | April 24, 2014 | MM | 100% | |
3.6 | Get approval of website and twitter account from PM | April 22, 2014 | April 25, 2014 | MM & PM | 100% | |
3.7 | Update and manage Workshop Team Wiki Page | April 22, 2014 | April 25, 2014 | MM & PM | 100% | |
3.8 | Come up with innovative ideas for promotion of the workshop | April 23, 2014 | April 25, 2014 | MM & CMO | 80% | |
3.9 | Meet with CIO to discuss promotional strategies | April 24, 2014 | April 27, 2014 | MM & CIO | 100% | |
3.10 | Manage technical issues with workshop team | April 24, 2014 | May 1, 2014 | MM & TM | 100% | |
3.11 | Meet with CIO to create a website and twitter account for conference | April 24, 2014 | May 2, 2014 | MM, CIO, TM & CMO | 0% | |
4.0 | Workshop Manager | April 7, 2014 | May 20, 2014 | |||
4.1 | Brainstorm list of tasks and assign responsibilities | April 7, 2014 | April 8, 2014 | WM | 95% | |
4.2 | Finalize Conference strategy and ideas | April 8, 2014 | April 9, 2014 | WM & PM | 90% | |
4.3 | Review for issues | April 10, 2014 | April 11, 2014 | WM | 80% | |
4.4 | Meet to discuss organization and take suggestions to improve | April 11, 2014 | May 15, 2014 | WM | 100% | |
4.5 | Meet to discuss project status | April 7, 2014 | May 18, 2014 | WM | 50% | |
4.6 | Meet and work with CEO (evaluate results) | April 12, 2014 | April 14, 2014 | WM & CEO | 50% | |
4.7 | Organize meetings and rehearsals | April 28, 2014 | May 20, 2014 | WM | 100% | |
4.8 | Manage, format and edit the workshop descriptions | April 29, 2014 | May 20, 2014 | WM | 100% | |
5.0 | Technology & Logistics | April 7, 2014 | May 23, 2014 | |||
5.1 | Work with MM to create a website and twitter account for workshop | April 8, 2014 | April 10, 2014 | TM & MM | 80% | |
5.2 | Meet with CIO to manage conference wiki page | April 9, 2014 | April 11, 2014 | TM & CIO | 100% | |
5.3 | Update workshop wiki page | April 11, 2014 | April 12, 2014 | TM | 100% | |
5.4 | Decide which software tool to use for workshop | April 12, 2014 | April 13, 2014 | TM | 90% | |
5.5 | Review software tool with PM and take suggestions for improvement | April 8, 2014 | April 20, 2014 | TM & PM | 90% | |
5.6 | Make a presentation for workshop | April 20, 2014 | May 20, 2014 | TM | 100% | |
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5.7 | Meet with workshop team to discuss technological issues | April 12, 2014 | May 23, 2014 | TM, MM, WM, & PM | 40% |